Outlook mac keyboard shortcuts how to#

Open the selected email message: Press Enter or Ctrl-O to open the selected email in its own window.

Keyboard shortcuts for working with an email message

Open Advanced Search: Press Ctrl-Shift-F to open the Advanced Find window where you can create a detailed filtered search for specific email messages.

Create a search folder: To create a search folder, which lets you save a search with preset filters you can choose and customize, press Ctrl-Shift-P.

Search all folders: Press Ctrl-Alt-A to move the cursor to the search box and search all folders.

Search subfolders: Press Ctrl-Alt-Z to move the cursor to the search box and focus the search to the current folder and all its subfolders.

Search the current folder: Press Ctrl-Alt-K to move the cursor to the search box and focus the search to the current folder.

Search in Outlook: Press Alt-Q to move the cursor to the search box at the top of Outlook.

Keyboard shortcuts for searching in Outlook

Create a new Microsoft Office document: To create a new Office document from within Outlook (such as a Word, Excel, or PowerPoint document), press Ctrl-Shift-H and then choose the kind of document you want to create.

Create a new Note: To create a new, untitled Note, press Ctrl-Shift-N.

Create a new task: To create a new, untitled task, press Ctrl-Shift-K.

Create a new Contact group: To create a new, untitled Contact Group you can use to send group emails, press Ctrl-Shift-L.

Create a new contact: To open a new, untitled contact for your address book, press Ctrl-Shift-C.

Create a meeting request: To open a blank, untitled meeting request which you can use to invite others to a calendar event, press Ctrl-Shift-Q.

Schedule a new calendar appointment: To schedule a personal appointment on your calendar, press Ctrl-Shift-A.

Create a new email: To open a blank, untitled email, press Ctrl-Shift-M.

Keyboard shortcuts for creating items in Outlook

Open the address book: Press Ctrl-Shift-B to open the address book window.

Go to a folder: Open the Go to Folder window by pressing Ctrl-Y.

View the previous email: If you are viewing email in an open window, you can go to the previous message by pressing Ctrl and comma ',' at the same time.

View the next email: If you are viewing email in an open window, you can go to the next message by pressing Ctrl and period '.' at the same time.

Switch to Inbox: To switch to the Inbox from any other folder in the Mail module, Ctrl-Shift-i.

Switch to Notes: To switch to the Notes module from anywhere else in Outlook, press Ctrl-5.

Switch to Tasks: To switch to the Tasks module from anywhere else in Outlook, press Ctrl-4.

Switch to Contacts: To switch to the Contacts module from anywhere else in Outlook, press Ctrl-3.

Switch to Calendar: To switch to the Calendar module from anywhere else in Outlook, press Ctrl-2.

Switch to Mail: To switch to the Mail module from anywhere else in Outlook, press Ctrl-1.

Keyboard shortcuts for navigating in Outlook

Outlook mac keyboard shortcuts how to#

If you're confused by the abbreviated list of shortcuts, here's a more detailed list of what each shortcut listed above does, and how to implement each of them. Explained list of Outlook keyboard shortcuts